Payroll People Inc. assists in the implementation and support of any of our systems with fast, friendly service.These Downloads, Forms and Utilities allow our Clients to access the latest resources to Make Business EasyOur online training and refresher courses are free to our Clients and appointment only. Please contact your CSR at (800) 2-PAYROLLPPI Clients with PC entry already have these tools integrated in their payroll software. If you do not, contact us at (800) 2-PAYROLLUseful payroll, HR, and Tax compliance information to Make Business Easy

Client Quote

"We had been many years with Payroll People when management asked us to change to another company...Within two months we realized that we were very unhappy with the new company...I requested Payroll People."
Payroll Administrator
Making Business Easy

Experience Superior Customer Service!

  • You won't find any call centers here, just your own professional Customer Service Representative who is dedicated to responding to your needs
  • PPI has never outsourced Customer Service to another country…and we never will. Your information remains private and communications are clear
  • Experienced in both the industry and the software, our Payroll, Tax, Workforce Time Management, and Human Resource Customer Service Representatives are each an expert in their field and are waiting to help you

Customer Service Hours of Operation

Standard hours of operation for all PPI Departments are Monday through Friday, 8:00 AM to 5:00 PM Pacific, excluding Holidays.

Customer and Transition Service Assistance

You may reach your Customer Service or Transition Service Representative by dialing (800) 333-5908, by emailing, or by faxing to (559) 251-1431.

Online Human Resource Support

For assistance with HR Help By online support center, please contact the experts for your service level.
HR Help By PPI Online:

For HR Hotline guidance, please call (559) 440-8299 Monday through Friday, 8:00 AM to 5:00 PM Pacific, excluding Holidays.

Workforce Time Management Support

You may reach your WTM Customer Service Representative by dialing (800) 333-5908, or by emailing

Files Forms PPI Calendar

Check this page for the latest software updates and resources available for Payroll People Clients. Application downloads may require a user name and password. Please refer to your software upgrade or installation document for login instructions.

Note: You will need Adobe® Acrobat® Reader® to view and print PDF documents.

Evolution Payroll Software

Evolution Installation File
Evolution Payroll/HR Software Installation File. Please download the installation instructions prior to attempting installation of the software.

Evolution Online Help Installation

Evolution User Guide PDF
The Evolution User Guide is 4.03MB and 525 Pages. The guide is designed to be printed and does not contain a searchable index. Please install the Evolution Online Help for an indexed and searchable Help feature.

Evolution Utilities

EVO/InfinityHR middleware
The interface between Evolution Payroll and InfinityHR.

Evolution General Ledger Converter
The Evolution Journal Generator is for clients that have a GL setup in Evolution and need to export journal entries to a number of third party accounting system, such as Quickbooks®. Please contact customer Service for more information.

Evolution Check Register Converter
The EvChecks utility is designed to export a Check Register from Evolution to third party Applications such as Quickbooks®. Please contact customer Service for more information.

Evolution Time Clock Interface Converter
The EvTime utility is designed to convert Time and Attendance export files into the format used by Evolution Payroll. This simple utility allows Evolution to interface with a number of Time and Attendance systems without costly modifications made to the existing export. Please contact customer service for more information.

For login assistance, please refer to the installation or upgrade instructions, or contact Customer Service at 1-800-333-5908.

PPI Holiday Schedule

PPI Calendar for 2017


  • New Year's - Closed Monday, January 2
  • President’s Day – Closed Monday, February 20
  • Memorial Day - Closed Monday, May 29
  • Independence Day - Closed Tuesday, July 4
  • Labor Day - Closed Monday, September 4
  • Thanksgiving - Closed November 23 and 24
  • Christmas Eve - Closed at Noon Friday, December 22
  • Christmas Day - Closed Monday, December 25
Our support site is at If you already have a session key you can enter it below or you may select your support rep.

Otherwise, our online training and help sessions are by invitation only. If you wish to attend, please contact us using the form to the left of your screen, at, or call us at 1-800-333-5908 and we will be happy to help you!

Enter Your Session Key:

Reps Online

Calculators Glossary Federal Links Updates

Payroll Tax People is happy to provide you with complimentary access to the following payroll calculators. These calculators are intended to provide you with estimates, but are not guaranteed to exactly match results achieved during the actual payroll processing cycle. You are welcome to utilize these tools to calculate manual checks, or just calculate "what if" scenarios.

* If you are a PC Input customer, please use our PC Remote software to calculate and submit checks to be reported with payroll.

The Paycheck Calculator

Here you may calculate your net pay or "take home pay." Take home pay is what is left from your wages after withholdings for taxes and deductions for benefits have been subtracted. Salaried employees can enter either their annual salary or earnings per pay period.

The Hourly Paycheck Calculator

Here you may calculate take home pay based on up to six different hourly pay rates that you enter. This is perfect for those who are paid on a changing hourly basis.

Gross Up Paycheck Calculator

Here you may calculate the gross check based on what you want the net amount to be.

Bonus Aggregate Calculator

Here you may calculate a Bonus check using the aggregate method.

Bonus Percentage Calculator

Here you may calculate a Bonus check using the percentage method.

Allowances or Exemptions

Bonus or Supplemental Wages

Cafeteria, FSA, and HSA Plans


Deferred Compensation Plan (401k)


Federal Insurance Contributions Act (FICA)


Gross Pay

Net Pay


Allowances or Exemptions

Personal exemptions reduce the employee's taxable income on their Form 1040 (US Individual Income Tax Return). Withholding allowances free approximately the same amount of wages from income tax withholding and therefore approximate the employee's tax liability at the end of the year. Exemptions and allowances may be used synonymously.

An employee is entitled to federal withholding allowances for himself, his spouse, and his dependents. The value of the exemption used by upper income persons is reduced and phased out when adjusted gross income reaches specified levels. Check with your tax professional for definitive advice on allowances/exemptions. Back to top.

Bonus or Supplemental Wages

Bonus or Supplemental wages are compensation paid to an employee in addition to regular wages and include, but are not limited to, bonuses, commissions, overtime pay, accumulated sick leave, severance pay, awards and prizes, back pay, retroactive wage increases, and payments for nondeductible moving expenses. Back to top.

Cafeteria, FSA, and HSA Plans

Cafeteria plans, or flexible benefit plans, FSAs (Flexible Spending Agreements), and (Health Savings Accounts) HSAs are employee benefit plans, authorized by Internal Revenue Code Section 125, under which employees may choose from among two or more benefits (consisting of cash and qualified benefits) offered by an employer. Employee deductions to fund the benefits are exempt from federal income tax, FICA, and, in some states, state income tax, withholding.

Benefits that may be offered under a FSA or cafeteria plan include accident and health insurance, dependent care assistance, group legal services, group term life insurance (with some restrictions), and additional vacation days. Back to top.


An amount that is, or may be, subtracted from an employee's paycheck. They can be taken pre-tax or after tax depending on the type of deduction. The employee must agree to have deductions withheld from their paycheck. Back to top.

Deferred Compensation Plan (401k)

Deferred compensation plans are employee benefit plans, under which employees may contribute a percentage of wages to tax deferred savings plans rather than receive the amounts as current compensation. The most commonly used deferred compensation plan is the 401(k) plan.

Employee contributions to 401(k) plans are exempt from federal income tax and, in some states, state income tax withholding but are not exempt from FICA withholding. Employer contributions, made on behalf of the employee, are also exempt from federal income tax withholding. Contributions and earnings accumulate tax free until distributed to the employee at retirement.

The maximum amount that an employee can elect to defer is adjusted annually for inflation. There are "catch-up" provisions available for employees over the age of 50. Check with your plan administrator for details.  Back to top.


To find out who you can claim as a dependent, please Click here to take the online “interview” on the IRS website.

Back to top.

Federal Insurance Contributions Act (FICA)

The taxes imposed under this law fund social security. Every employer is required to match the current social security tax rate imposed the employee's first earnings up to a specified maximum taxable wage, as well as the Medicare tax rate imposed on all of the employee's taxable wages. No credits or withholding exemptions are permitted for the calculation of FICA taxes. When there is more than one employer, each must withhold FICA tax from the employee up to the taxable wage base. Back to top.

Filing or Marital Status (Form W-4)

Single, Married Filing Jointly, Married Filing Separately, Head of Household and Exempt

Employees must indicate their status on, the employer must withhold according to the correct employee table. Back to top.


A garnishment is a court action initiated by a creditor in an effort to obtain a part of an employee's earnings before the earnings are turned over to the employee. Back to top.

Gross Pay

Wages, before necessary taxes and voluntary deductions have been withheld. Back to top.

Net Pay

Also known as Take Home Pay, it is income after necessary deductions and taxes have been withheld. Back to top.


An employee who receives cash tips in excess of a specified amount in a month must report them to his employer by the 10th day of the following month. Employers are subject to FICA taxes on the reported tip income.

If a tipped employee also earns regular wages, the amount to withhold on tips should be figured as if the tips were a supplemental wage payment. If income tax was withheld from regular wages you may withhold on the tips at a flat rate or you may add them to the regular wages and withhold as if the total were a single wage payment. If income tax was not withheld from regular wages, the supplemental rate may not be used. Back to top.

Federal withholding information

Federal Tax Withholding rates are established by the Internal Revenue Service usually on an annual basis. In recent years, however, the rates and withholding has been changed more than once throughout the year.

Federal withholding information includes

  • Personal exemptions
  • Social Security (Old age, survivors, and disability insurance)
  • Medicare basic hospital insurance
  • FUTA wage base and rates

Federal Websites

Your 2016 FUTA Credit Reduction Tax Liability Has Increased

There is an additional Federal Unemployment tax (FUTA) liability due because of the Credit Reduction for California employers. As a result, California employers are required to pay this additional FUTA tax.

  • A California employer will pay an additional $126.00 per employee who has earned $7,000 or more in 2016.
  • This additional tax must be collected by PPI in order to complete your 2016 year-end returns.

If you have any question regarding the FUTA credit reduction, please contact your Customer Service Representative, or visit the IRS website at

I just received a tax notice, what should I do?

Once you have determined the notification is related to payroll taxes you should send a copy of the notice to us. Fax to (559) 251-1431 attention Branch Tax Liaison. After receiving the notice it will be logged in the PPI’s Taxbrowser. You may track the status of this notice via the Taxbrowser which can be accessed here.

I’m not signed up for Taxbrowser, how do I get access?

Contact your CSR at (800) 333-5908 or email and they will get you signed up.

What should my employees' withholding be?

The W-4 form that the employee has completed will show you the employee’s withholding requirements.

I need to write a manual check, how do I get the figures?

PPI has a paycheck calculator on this web site, simply enter your information and the calculator will give you the data for writing the manual check. This information will need to be reported with your next payroll. Payroll People Inc. online clients have this feature built-into their software. Read More…

I have just received a garnishment order for one of our employees; do I need to send it to you?

Yes. We will program that garnishment in the system for that employee with a payment check to arrive along with your payroll. Fax the notice to the attention of your CSR at: (559) 251-1431, or call your CSR at (800) 333-5908 and give them the garnish information.

Has my payroll processed?

Once your payroll has been submitted it will process almost immediately.

What is your fax number?

(559) 251-1431

I need to add features to our payroll like adding a vacation accrual, how do I get that setup?

Payroll People Inc. online Clients have this feature built-into their software. Read More… If you are not an online client, you will need to work with your CSR to get these features added to your payroll. Your CSR will need to ask you some questions on how this needs to work for you. They will then do the programming on your account. You will want to give your CSR some lead time to do the programming before the payroll in which these changes need to be included.

I received a notification from a state unemployment agency that my unemployment rate has changed.

Fax or email a copy of the notification to your CSR immediately in order to update your tax files.

Our business has a new mailing address and/or delivery address, what do we need to do to change within the payroll system?

If you are changing your legal address with the IRS, complete IRS Form 8822. You can find the form on the IRS website www.IRS.Gov. After submitting Form 8822 to the IRS, please forward a copy to your CSR. If your legal address is not changing then just let your CSR know to make the changes in the payroll system.

When can I expect to receive copies of my quarterly tax returns?

You may view Quarterly Summary Reports online via your Taxbrowser account. Client copies of the returns will be shipped within 30 days after the end of the quarter.