The largest independent payroll provider in CaliforniaLeave your tax-advantaged plan administration to Payroll People IncReal-time custom reporting to fit your needsYou decide who gets access to which informationGet online access to tax data and payment confirmations

Client Quote

"We have been with Payroll People since 1993; we have had very positive experiences with all aspects of their organization...It is a pleasure to work with Payroll People, as they are prompt with their responses and have worked well with internal employees and also with our outside IT personnel..."
Barbara
General Manager
Payroll
Advanced Payroll Solutions
Overview Software Payment Options Input Options

Payroll People Inc. Business Services (PPI) has been Making Business Easy Since 1981

Three decades of professional expertise and a strong infrastructure are coupled with today's technology to help you improve productivity and reduce your cost of ownership.

Our complete suite of Workforce Management and Compliance solutions provide our Clients with the proven technology and compliance products they need to succeed.

We support comprehensive payroll solutions for businesses of all sizes, in every industry, and go beyond the usual payroll provider experience to exceed our customer's expectations. That's The PPI Way.

If you have between one and thirty employees, or wish to call-in or fax-in your payroll data, please Click Here.

Agility and responsiveness are the hallmarks of a small business
At Payroll People Inc., we haven't forgotten what it's like to be small. We still offer old-fashioned Customer Service with our automated solutions! You have a business to run; let us keep you in compliance.

ValuPay (Call-in/Fax-in) Payroll
If you don't have access to high-speed Internet service, or simply prefer to deal with a person rather than software, then this is the reporting option for you, while you still have fewer than 30 employees. Our friendly Input Operators will gladly process your payroll efficiently, accurately, and courteously when you call or fax-in your payroll data.

To have us perform a quick analysis to help determine the best solution for you, please contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) and we will be happy to help you!


Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) for a free, confidential Payroll Analysis to determine which industry best practices are right for your unique business requirements

PPI Workforce Management and Compliance Software

Our Integrated Payroll and HR Software is designed to be the most advanced system on the market today: Automatic Updates, Multi-User, Pre-Process Reporting, Concurrent Usage, and Real-Time Date Driven reporting.

Access your payroll whenever and wherever you have an Internet connection and a PC
PPI delivers individual client customization, security and scalability; it’s Windows 7® compatible; and it’s intuitive and easy to learn.

Remote Location Payroll Data Entry
Access rights and limits for concurrent users can be set up to ensure the confidentiality and security of payroll information at the field-level.

Real-Time Reporting and Information Access
Access your payroll data and a plethora of Standard reports from our Report Library which can be run pre-process or across calendar years. If you don’t see what you need, we can tweak these, or you can create truly Custom reports and file outputs with Report Writer, whenever you need.

Fully Integrated Human Resource Management
Built-in HR features allow you to comply with government reporting requirements while you track personnel information from applicant to retirement without double-entry, complicated imports, or spreadsheets!

Flexible and Accurate
Built-in features ensure payroll accuracy every step of the way. Perform “Gross to Net” calculations on a single check or for the entire payroll prior to processing! Test “what if” paycheck scenarios with the embedded “Tax Calculator.”

Safe and Secure
We utilize secure, proven thin-client technology that allows our Clients to access their data 24/7 with multi-layered software password security.

Requirements
You will need a PC, a high-speed Internet connection, and minimal computer hardware requirements.

Compatible
General Ledger exports and Workforce Time Management imports are available for additional accuracy and security.

Learn more…

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) for a free, confidential Payroll Analysis to find out how you can use this powerful technology to better your business.

Fast, Safe and Efficient Payroll Disbursement

When you or your employees, work off-site, travel, or go on vacation, ensuring that payroll is delivered on time can be frustrating. Let PPI make it easy and secure!

Choose from four (4) payment options, or mix and match to suit your needs while you severely reduce your exposure to payroll check fraud!

Enhanced Payment Options

Paperless Payment Distribution Rate



"Results from the 2010 Payroll Performance Study shows top-performing…organizations are leveraging paperless distribution methods to reduce overall payroll costs. The paperless payment distribution rate is calculated by adding the direct deposit participation rate (traditional and non traditional (pay cards)) with the electronic distribution of payment advice statements participation rate." --American Payroll Association

Go Green!
1). Electronic Direct Deposit
Direct a specified (or the entire) amount of an employee's paycheck to designated account(s) or payroll debit card.

  • Your employees make fewer trips to the bank
  • Fewer miles on the road mean fewer emissions in the air
  • Remove the need to have the signer on-site on payday
  • Save employees up to 24 hours per year in bank or check cashing lines
  • Cut payroll reconciliation to just one transaction
  • Pay employees while on vacation or traveling for business
  • Eliminate extra administration because of a lost, stolen, or washed paycheck
  • Provide the flexibility to make full or partial deposits into one, or several, accounts at financial institutions nationwide

2). VISA® Payroll Debit Card
Get all of the advantages of Direct Deposit when you electronically deposit a specified (or the entire) amount of an employee's paycheck to a VISA® debit card(s). Using a VISA® paycheck card, employees can then either take their card to any ATM machine that bears the Cirrus® or VISA symbol to make withdrawals, or they can purchase items from any merchant that accepts debit cards or VISA® transactions. It is particularly useful for allowances and Holiday savings/budget.

  • All employees are eligible (NO CREDIT CHECK or BANK ACCOUNT NEEDED)
  • Multilingual assistance available
  • Eliminates check cashing fees
  • Can be used anywhere VISA® is accepted (gas stations, online shopping, et. al.)

Read more…

Signup Now…

Other Payment Options
3). Pressure-sealed checks provide maximum security
High security paper, ink, and printing methods help protect our Clients against fraud. Our 8.5 x 11-inch, pressure-sealed checks allow for detailed pay stub data while providing the ultimate in tamper-resistant check technology. Electronically signed, these checks alleviate the need for a signer to be present on payday.

4). What if all of your payroll checks were reconciled for you?
PPI Common Account (Official Bank Check) is the epitome of ease in validation and verification because the entire payroll is withdrawn in one lump sum. Each employee is then issued a live (OBC) check that is ready-to-cash or deposit, eliminating the need for a signer to be present on payday.

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) for a free, confidential Payroll Analysis to determine which industry best practices are right for your unique business requirements

Payroll Reporting for the Way You Do Business

Payroll People Inc. can assist you in determining which data input method will work best for you to streamline the time, cost, and effort associated with processing payroll and tracking human resource information.

Online Payroll
Our Payroll/HR system is a thin-client, PC application that is the perfect solution for creating efficiency, even in multi-user environments, allowing full access to data wherever and whenever you need it. The Integrated Human Resource (HR) Management module gives you the ability to track HR data from interview to retirement without double-entry, stacks of paper, or complicated imports.

Call/Fax-in Payroll
If you don't have high-speed Internet service, or simply prefer to speak with a person, this is the reporting option for you. If you have fewer than 30 employees, our Input Operators will gladly take your payroll over the phone efficiently and courteously. General Ledger exports and Workforce Time Management imports are available for additional accuracy and security.

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call (800) 2-PAYROLL for a free, confidential Payroll Analysis to find out how you can use this powerful technology to better your business.

Choice GL PR Debit Card PAYG Benefits Time Mgmt HR Mgmt

A full suite of Workforce Management and Compliance products and services

PPI has performed the due diligence and completed the verification and validation to establish the best practices for ease of compliance with government agencies.


Have PPI perform a free, confidential Payroll Analysis to determine which of these industry best practices are right to keep your business in compliance. Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765)

Save time and increase accuracy

Stop double-keying your data, post your payroll data electronically to your General Ledger/Accounting Package Software.

Our Clients use software ranging from QuickBooks®, Sage MAS 90/200®, Oracle®, SAP®, and everything in between, so you can rest assured that we can create an export file with the specific formats and mapping necessary to match your accounting software. Our General Ledger reports are easy to read and can be customized to suite your specific needs.

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) and we will be happy to help you streamline your G/L data entry process!

Eliminate Check Cashing Fees

Help your banked, non-banked, or credit-challenged employees keep more of what they earn! At the same time you can enjoy all the convenience and time saving advantages of an Electronic Direct Deposit when wages (or portions of wages) are electronically deposited to the VISA Payroll debit card.

It's better than Direct Deposit; there's no Bank Account necessary!
Your employees will gain the advantage of having a VISA Debit Card to make unlimited purchases everywhere VISA debit cards are accepted -- even online, at no additional charge!  There's no fee for purchases or "cash back" transactions, and employees can access funds at an ATM or bank. Best of all, they'll avoid high check cashing fees; and you'll avoid the hassles of paper checks.

Can be used in combination with any PPI Payroll Option
Participating employees will be issued a voucher (paycheck stub) that details their earnings and deductions, as required by law for electronic payroll disbursement.

  • All employees are eligible -- no bank account or credit check required
  • Multi-lingual assistance available 24/7 to help cardholders with their account
  • Eliminates check cashing fees
  • Convenient, frugal, and secure
  • Employees can shop online, download music, access thousands of ATMs, make purchases and pay bills at millions of merchants accepting VISA debit cards
  • Eliminate lost, stolen or destroyed checks
  • Minimizes check reconciliation for the employer
  • Pay can be disbursed while employee or employer/signer is on vacation or traveling

Contact us using the form to the left of your screen, at info@payrollpeople.com, call us at (800) 2-PAYROLL (800-272-9765, or simply sign up now

Pay-As-You-Go ® from PPI

The best way to even cash flow due to Workers’ Compensation Insurance Premiums
Traditional policies require employers to pay their annual premium in advance. The premium, based on an estimate regarding the year's expected payroll, is often overstated, depriving your company of the use of that money. Similarly, annual payrolls are sometimes understated, resulting in a large year-end retroactive payment.

Regain control of your operating funds
Through our proprietary Pay-As-You-Go program, premiums are deducted from each payroll, virtually eliminating under, or over, payments at the end of the year.

Convenient Reporting of Worker's Compensation Data
Access your Workers' Compensation Report which summarizes all of your payroll transactions for easy data entry and reporting. This report is essential for tracking and reporting workers' compensation related information even if you are not utilizing our Pay-As-You-Go program.

Qualified employers seeking to rid themselves of the large up-front deposits, “best guess” premiums, hassle-filled audits, and the unexpected year-end balance payments now have an alternative with PPI Pay-As-You Go® Worker's Compensation program.

Pay-As-You-Go® Program Features

  • In most cases No deposit is required
  • Premiums are calculated and deducted with each payroll
  • Workers' compensation forms are filed for you
  • Annual audits are performed at PPI Corporate office
  • Participation in premium pools protect favorable rates
  • Experienced claims management available
  • Access to Loss control advisors

Contact Us now for a FREE Payroll Analysis and see if you qualify to pay as you go with Pay-As-You Go®, or, apply for PAYG here.

Manage your business – not your benefits. Leave the administration of your HSA, FSA, 401k and other tax advantaged plans to the experts

Whether you have 5 employees or 5000, make Tax Advantaged Savings easy with

  • Plan design experts to guide you through the design and installation of your plan
  • Online account access in a secure environment where you and your employees can inquire about account activity and make changes or updates
  • Notification of law changes and new regulation           

Section 125, HSA/FSA Plan Administration
Sometimes referred to as a cafeteria plan, flex plan, or a Section 125 plan, a Flexible Spending Account (FSA) lets employees set aside a certain amount of each paycheck into an account — before paying income taxes for qualified medical and dependent care expenses. Lower your employer-matching taxes (FICA and FUTA), and pay lower Workers' Compensation Insurance premiums!

Tax Advantaged Health Savings Accounts
During the year, participants have access to this account for the reimbursement of qualified medical expenses that are not covered by insurance, such as health-care and dependent daycare. When employees use tax-free dollars to pay for these expenses, they realize an increase in their spending power, and substantial tax savings.

Your business saves too — about 8% (FICA match) on every dollar that employees contribute to the plan.

Deferred Compensation/Retirement Savings Plan Administration
You and your employees can lower your State and Federal taxes through a federally approved tax advantaged savings plan, like a 401(k). In addition, Plan contributions and costs can be deducted as business expenses on corporate tax returns.

Provide matching or partial funds to increase key staff longevity with bundled or unbundled retirement solutions, the choice is yours with:

  • Well-known investment houses
  • Quarterly/Annual Plan Valuation
  • Investment Services
  • Monitoring of Limits
  • Trust Accounting
  • Distributions and Loan Tracking
  • Access to Investment managers
  • Projected and Actual Contribution Calculations
  • Form Preparation with required disclosures
  • Rigorous due diligence and asset allocation flexibility

Leave the administration of your HSA, FSA, 401k and other tax advantaged plans to the experts
Your Plan Administrator will keep you in compliance while you make the strategic decisions crucial to your business. You will have the government forms ready for your review and signature, and all the information your auditor needs for a limited scope audit, to help you keep your retirement plan in compliance with government regulations.

Remember, a good benefits package will attract the right employees now, and help you keep best ones later.

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) to experience the freedom of PPI Benefit Plan Administration.

Reduce Your Cost of Ownership

With reliable, up-to-the-minute tracking of your Workforce Time data you will be able to better control labor costs and more efficiently manage your labor resources. PPI helps you manage compliance and eliminate unnecessary administrative tasks.

Learn More…

To have one of our Workforce Time Management professionals perform a quick analysis, and determine the best choice for you, Contact us using the form to the left of your screen, at info@payrollpeople.com, call us at (800) 2-PAYROLL (800-272-9765).

Accurate, efficient Human Resource Management

You can choose `a la carte Human Resource Management products to meet your individual reporting and resource needs from Fully Integrated, Online, Stand-alone, or Telephone HR Management options.

Employment Law Posters and Pamphlets
We don't give away chocolate or coffee, but we do provide our Clients with the information they need to stay compliant at some of the best prices anywhere. Our laminated Federal/State combination Labor Law poster is available for all 50 States.

Learn more…

If you need a poster for this year, or have not signed up for HR Help By PPI and still need California Required Notices and/or pamphlets, please complete, sign, and fax the Order Form to (559) 251-1431. If you are not yet a PPI client, please mail form with payment.

Real-time access to cross-year reporting online, anytime

Access a plethora of standard reports; if they do not meet your needs, tweak them! If that still isn't what you want, you can create custom reports with the built-in Report Writer to run whenever you need.

Truly Custom Reports

The Built-in Report Writer will enable you to create custom reports on your own, to run whenever you need. Or we can create the custom reports you need for you, and then you can save it to run whenever you like on actual or pre-process data.

Certified Payroll is not a custom report at PPI and you can run it whenever you wish.

  1. See the data you want, even across multiple years
  2. Run Reports on Pre-process data to ensure accuracy before you submit your payroll
  3. Certified Payroll is a Standard report at no additional charge
  4. Accurately track Vacation and Time-off Accruals and Balances without spreadsheets
  5. Burn the reports to a CD anytime you choose, or get CDdocs™ and we'll do it for you

Integrated Human Resource Management Reports
Because your payroll and workforce management software is fully integrated, your HR reports run seamlessly. You can even choose to run HR reports on pre-processed data to ensure accuracy or to explore "what if" scenarios. Payroll People Inc. gives you the freedom to handle Workplace Management data in the way that works best for you, whenever you need.

Learn more…


Note: You will need Adobe® Acrobat® Reader® to view and print the sample reports.


Standard Reports


HR Add-On Module Reports


Archive, Research, and Print anytime with CDdocs™
Employers are required to save payroll data for a minimum of seven (7) years!
You can burn your reports to a CD anytime you choose but, if you prefer, PPI will store your reports for you on a quarterly or annual, searchable CD-ROM disc. You even get your W-2s included on the Annual CDdocs™ disc.

  • Solve storage issues
  • Easy access
  • No more dusty files
  • Reports in the same format of your original paper reports

Get CDdocs Now…

There's no additional charge for our Clients to run any report from their unique report library. If you are currently paying extra for reports, you may wish to upgrade.

Contact Us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) to gain FREE access to your reports!

SSAE 16 Insured Encryption E-Confirmation

Ahead of the curve, again!

Agile and responsive to the needs of our Clients, the leader in compliance and security has done it again. Although it was not required until June 2011, PPI had already chosen to upgrade our SAS 70, Type II audit to a Statement on Standards for Attestation Engagements (SSAE 16) certification! You can rest assured that our comprehensive suite of Workforce Management and Compliance services and products, and our processing facility, have undergone a rigorous validation and verification auditing process that will withstand International scrutiny.

“SSAE 16 was drafted with the intention and purpose of updating the US service organization reporting standard so that it mirrors and complies with the new international service organization reporting standard – ISAE 3402... SSAE 16 effectively replaces SAS 70 as the authoritative guidance for reporting on service organizations.”

SSAE16.com

30 Years of Integrity, PPI is Audited, Bonded, and Insured

Established in 1981, we have 100 employees serving clients like you throughout the nation. We are voluntarily SSAE 16 certified, independently financially audited, bonded, and insured for your peace of mind. That is The PPI Way of doing business.

  • Annually since 1981, our Clients are fully insured, fully bonded, and WE HAVE NEVER AND WILL NEVER co-mingle Client tax monies with operating monies.  
  • Annually since 1987, we are audited financially and systemically by RSM McGladrey with the results presented in conformity to United States generally accepted Accounting principles. 
  • Annually since 2007, we are audited by audit, risk, and control oriented professionals who have experience in accounting, auditing, and information security to achieve our SAS 70 certification.
  • Beginning in 2011, we are SSAE 16 audited.

If you have further questions, please Contact Us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765).

PPI takes securing your vital information seriously

From an assigned Customer Service Representative to thin-client technology and top-level encryption, Payroll People Inc. utilizes proven, industry standard practices, such as Secure Socket Layer technology, firewalls, and encryption of data over unsecured networks, including the Internet. We also employ incursion detection, site monitoring, and other computer hardware and software measure to protect against unauthorized access to or alteration of Client data.

Client-controlled lock-out levels
You decide who gets access and how much; the multi-layered lock-out permissions that you set will determine how much payroll information is available to each software user. Should you want to give your CPA or bookkeeper read-only access, you can; or Clerks who input hours can be restricted from accessing other data, including salary rates. It's your payroll, under your control.

Proven, Secure Encryption and Field Update (Audit) Tracking
Thin-client technology means that your information is secure as you access it online, and the Field Audit feature tracks every change a user makes, so the integrity of your data is protected — inside and out.

If you have further questions, please Contact Us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765).

Electronic Business Tax Payments

Taxbrowser™ is the online tax data portal that includes an electronic tax payment confirmation center that makes it easy to verify and validate your tax data anytime. You'll use your login to access, view, and print your tax data, including processing activity, payment confirmation, status, and history via this secure portal.

Our physical, electronic, and procedural safeguards go beyond the typical.

Demo Taxbrowser…

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) to access your FREE Taxbrowser account data.

Payments Taxbrowser Payroll Tax SSNVS W-2s/1099s

Bigger than we look

We insulate our Clients from the ever-changing requirements of taxing agencies at Federal, State, and Local levels. Relieving the worry and paperwork for the calculation, preparation, depositing, reconciling, and filing of tax monies and forms associated with payroll taxes. Our nationwide tax service is recognized by the IRS as one of the top six (6) Bulk Filers in the United States, remitting billions of dollars in tax monies each year, holding all client tax funds in a separate tax escrow account, and fully EFTPS compliant.

Our Bulk Filer status means that we are held to a higher standard than the neighborhood payroll service, CPA, or Bookkeeper. It also means that we can ensure that the tax information you give us is correctly reported, the funds are remitted fully and timely, the filing is accurate, and everything is presented to the agency in the format they require—you are in compliance. With our tax service, Payroll People Inc. assumes full responsibility for the accuracy and timely filing of your tax deposits.

Our President & CEO, Bettye L. Smith, is a board member of the National Payroll Reporting Consortium, Inc. (NPRC) along with other large national tax service providers.

Electronic Business Tax Payments
By IRS mandate, the paper 8109-B Federal Tax Deposit coupons are no longer accepted. PPI will make your electronic business tax deposits for you, including your Quarterly, Annual, Excise, FUTA, and other business tax payments, nationwide.

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) to begin your electronic business tax payments now!

Be sure, be secure

Taxbrowser™ is the online tax data access and payment confirmation center that makes it easy to verify and validate your tax data anytime. Tax notices, Quarterly Summary reports, deposit information, and more are securely stored for your reference.

Access Taxbrowser to view, download, and print your payroll tax data anytime
Our Clients rest easy because they know that they can securely access confirmation of their business tax payments (including Quarterly, Annual, Excise, and FUTA) online, anytime. Only one site has what you need to conveniently search, sort, export, and view your vital tax account data and activity—Taxbrowser.

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) to gain FREE access to your tax data!

30 years of accuracy and security benefit you

We have processed and filed payroll tax payments for 30 years. The PPI is recognized as an innovator in the electronic technology regarding encryption, payments, and cash management.

According to the US Treasury Department, 39% of all businesses are penalized by the IRS for failing to correctly pay and file their payroll taxes
Our clients avoid this penalty because we stay current on the hundreds of regulation changes each year.

We Know Payroll Taxes

  • Our Bulk Filer status means that we are held to a higher standard than the neighborhood payroll service, CPA, or Bookkeeper
  • Taxbrowser™ means that you have free access to an online tax data portal that includes an electronic tax payment confirmation center which makes it easy to verify and validate your tax data anytime.
  • We are able to file in all 50 states and all local jurisdictions
  • You will have tax professionals, trained in all aspects of payroll tax compliance and reporting assigned to you. Your Payroll and Tax Specialist Teams are available via phone, fax, and email

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765).

Avoid the Uncertainty! Signup for SSN Verification, now!

Correct names and Social Security Numbers on individual W-2 wage reports ensure a successful annual processing. Save on processing costs, and reduce or eliminate W-2Cs and/or amended returns with our SSN Verification Service.

Let PPI verify Social Security Number information for you
Reduce the possibility of heavy fines levied by the IRS and Social Security Administration for mismatches. PPI will submit your employee records for verification, and then notify you of any discrepancies.

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765).

Access more online with Employee Self-Service

Use Employee Self-Service (ESS) to allow your employees to securely access and print (or re-print) their paycheck stubs, W-2s, schedules, time-off balances, and other information online. Safe and easy to use, streamlining the distribution of information saves you time and money!

Benefits of Employee Self-Service

  • Employees can access and reprint W-2 statements online. No more W-2 reprint requests
  • Employees can securely view and print (or reprint) their current or historical pay stubs online
  • Employees can verify their current address, pay rates, and withholding status
  • Employees can view current time-off benefit balances
  • Employees can email inquires and request changes to the HR or Payroll department
  • Employees can access ESS from any PC or laptop with an Internet connection

ESS is available with Integrated HR, or any of the HR Help packages, and HR Hotline. It is also available as a stand-alone option for organizations with less complex needs.

Contact us using the form to the left of your screen, at info@payrollpeople.com, or call us at (800) 2-PAYROLL (800-272-9765) to find out how you can eliminate the cost and hassle of W-2 re-printing and distribution.